Help me write a reply to this difficult email:
[PASTE THE EMAIL YOU RECEIVED]
Context:
- My relationship with sender: [DESCRIBE]
- My desired outcome: [WHAT I WANT]
- Constraints: [ANYTHING I CAN'T SAY OR DO]
- Tone: [FIRM / DIPLOMATIC / APOLOGETIC / ASSERTIVE]
Provide:
1. **Analysis**: What the sender really wants and what's driving their tone
2. **Strategy**: The best approach and why
3. **Reply** (Version 1 — Recommended): Professional, addresses their concerns, achieves your goal
4. **Reply** (Version 2 — Alternative): Different angle or tone
5. **Subject Line**: If changing the subject line would help
6. **What NOT to Say**: Common reactive phrases to avoid
7. **Follow-Up Plan**: If you don't hear back in X days
Keep replies concise. Every sentence should serve a purpose.
Help me write a reply to this difficult email:
[PASTE THE EMAIL YOU RECEIVED]
Context:
- My relationship with sender: [DESCRIBE]
- My desired outcome: [WHAT I WANT]
- Constraints: [ANYTHING I CAN'T SAY OR DO]
- Tone: [FIRM / DIPLOMATIC / APOLOGETIC / ASSERTIVE]
Provide:
1. **Analysis**: What the sender really wants and what's driving their tone
2. **Strategy**: The best approach and why
3. **Reply** (Version 1 — Recommended): Professional, addresses their concerns, achieves your goal
4. **Reply** (Version 2 — Alternative): Different angle or tone
5. **Subject Line**: If changing the subject line would help
6. **What NOT to Say**: Common reactive phrases to avoid
7. **Follow-Up Plan**: If you don't hear back in X days
Keep replies concise. Every sentence should serve a purpose.
How to use this prompt
Copy the prompt above and paste it into ChatGPT, Claude, Gemini, or any AI assistant. Replace the bracketed placeholders with your specific details.
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