Help me set up an Inbox Zero system for my overloaded email.
Current situation:
- Emails per day: [NUMBER]
- Main types: [DESCRIBE]
- Email client: [GMAIL / OUTLOOK / OTHER]
Provide:
1. **Folder/Label Structure**: Categories that cover 90% of emails
2. **Processing Rules**: For each email type — archive, delegate, respond, schedule, or delete
3. **Filter/Rules Setup**: Automated sorting rules with exact configuration steps
4. **Templates**: 5 canned responses for common reply types
5. **Time Blocks**: When to process email and for how long
6. **Unsubscribe Criteria**: What to unsubscribe from (and how to decide)
7. **VIP List**: Who gets immediate attention
8. **Weekly Review**: How to keep the system maintained
9. **Emergency Protocol**: What to do when you fall behind
10. **Metrics**: How to measure email health (inbox count, response time)
Help me set up an Inbox Zero system for my overloaded email.
Current situation:
- Emails per day: [NUMBER]
- Main types: [DESCRIBE]
- Email client: [GMAIL / OUTLOOK / OTHER]
Provide:
1. **Folder/Label Structure**: Categories that cover 90% of emails
2. **Processing Rules**: For each email type — archive, delegate, respond, schedule, or delete
3. **Filter/Rules Setup**: Automated sorting rules with exact configuration steps
4. **Templates**: 5 canned responses for common reply types
5. **Time Blocks**: When to process email and for how long
6. **Unsubscribe Criteria**: What to unsubscribe from (and how to decide)
7. **VIP List**: Who gets immediate attention
8. **Weekly Review**: How to keep the system maintained
9. **Emergency Protocol**: What to do when you fall behind
10. **Metrics**: How to measure email health (inbox count, response time)
How to use this prompt
Copy the prompt above and paste it into ChatGPT, Claude, Gemini, or any AI assistant. Replace the bracketed placeholders with your specific details.
Leave a Review
Tried this prompt? Let us know how it worked — your reviews help other users find the best prompts.